Your Free Church Follow Up Letter Templates

What is it about a community that makes it feel welcoming?

Being intentional matters when it comes to creating an atmosphere in your church that’s caring and inviting. But what does that look like?

For one, it’s the personal care and interactions can make all the difference. The first few interactions visitors have with you shape their experience in your church community. These initial interactions can make or break how they feel they might fit into your church.

Personal outreach lets church members and newcomers feel seen and welcomed into your community. That’s why taking the time to send a quick church follow-up letter, while a seemingly small gesture, will go a long way

Connecting With Newcomers: Church Fellowship Ideas to Welcome New Members

There are so many components to making a community what it is.

Whether it’s group discussions or studies, youth groups for the teens, or church activity nights or events, an essential part of connecting with first-time visitors is to invite them to be a part of your community.

That means welcoming new members to join in on what’s happening at church. Some activities and events may be ideal church fellowship ideas that have the ability to seamlessly welcome new members to your church.

Your hospitality team is key when it comes to welcoming in newcomers. Every interaction counts, from the initial message to engagement at a small group or event.

💭 P.S. If they haven’t already, your church’s hospitality team should be sure to check out our list of fellowship ideas for church.

Taking initiative to reach out and communicate will always be key to building trust and good rapport with new members of your church. That’s why a church welcome letter for new members or a church follow-up letter can be small yet significant in welcoming those new to your community.

A Church Welcome Letter For New Members

It’s important to create a strong first impression as you welcome first-time visitors to your congregation. Sending a church welcome letter for new members will be significant in inviting visitors to join in and be a part of your church community.

Here are a an example of what that initial letter could look like:

Church Welcome Letter for New Members - Example

Dear Mr. Paul,

Thanks for taking the time to visit our church this past Sunday! We hope that you found your visit to be a fruitful experience – and we hope you find that [Church Name] can become home to you like it is to us.

If you’d like to learn more about who we are, our mission and values, here is the link [Add website link] to our website for more information. You can also connect to our Facebook, Youtube, and Podcast through our website to stay up to speed on all that’s happening in our church family!

If you have any questions or would like to chat with our team or learn about ways to get plugged in, please reach out! We’d love to connect.

[Pastor Name]

[Pastor's Contact Number]

P.S. You can also find another Welcome Letter Example here.

The Ideal Church Follow Up Letter

While the initial welcome is an important part of creating a strong first impression, it doesn’t end there.

An important part of re-engaging members involves sending follow-up communications as well.

What does the ideal church follow up letter look like? It all depends on who you’re engaging with, how long they’ve been a part of your community and how you hope to connect with them. Here are a few examples for different individuals and families you hope to follow up with:

Sample Follow-Up Letter for First-Time Church Visitors

Dear [Visitor],

We were delighted to have you visit us at [Church Name] last Sunday. It was a pleasure to meet you, and we hope you felt welcome and at home here.

We understand that visiting a new church can be intimidating, but we want you to know that we are here to help you in any way we can. We would love to answer any questions you have and to get to know you better.

We hope to see you again soon at one of our services. In the meantime, please feel free to contact us if there is anything we can do to assist you.

God bless you,

[Your Name]

💡 Tip: Want more tips on how to write an effective church visitor letter?

Sample Follow-Up Letter for New Church Attendees

Dear [New Attendee],

We wanted to take a moment to thank you for worshiping with us at [Church Name] over the past few weeks. It's been great to have you be a part of our church family.

We hope that you've felt welcomed and have been able to connect with others during your time here. We know that finding a new church home can be a process, so we want to support you in any way we can.

Please let us know if you have any questions or if there is anything we can do to help you get more involved in our church community. We would love to get to know you better and to help you grow in your faith.

In Christ,

[Your Name]


Sample Invitation Letter for a Church Event

Dear [New Church Member],

We are excited to invite you to join us for our upcoming [Event Name]. This is a great opportunity to get to know others in our church community and to have some fun together.

The event will be taking place on [Date and Time] at [Location]. There will be [Food/Activities/Entertainment], and we would love for you to come and be a part of it.

Please let us know if you are able to attend, and feel free to bring along any family or friends who might be interested in joining us. We can't wait to see you there!


[Your Name]


Sample Invitation Letter for a Church Fellowship Group or Bible Study

Dear [New Church Member],

We wanted to invite you to join one of our church's fellowship groups or Bible studies. These groups are a great way to connect with others in our community and to grow in your faith.

We have groups that meet on [Day of the Week] at [Time] in various locations throughout the area. Each group is led by a trained facilitator and provides a safe and welcoming environment for discussion and study.

If you're interested in joining a group, please let us know and we will help you find the one that's the best fit for you. We look forward to growing in our faith together with you.


[Your Name]


Engaging with your community matters. It’s what builds up a community and allows it to grow.

But what about your digital community? Does this look the same for online church fellowship? Particularly for churches who are live streaming services, at times, personal engagement and connection may not even feel like an option.

How do you even know who’s on the other side of the screen?

Altar Live: The Best Live Streaming Solutions For Churches

Are you looking for a live streaming solution for your church that really works?

Altar Live is the go-to live streaming solution for churches that can help you create meaningful and engaging events and meetings where attendees feel like they're part of something bigger. With opportunities to personally meet, greet, and connect, Altar Live creates a welcoming and energetic environment online that feels like being in-person.

Altar Live offers an all-in-one platform for live stream events and video conference meetings, serving as a better Zoom alternative. Keep track of who is watching and engaging with your events and meetings, and get notifications when someone joins for the first time, and gaining analytical insights into anonymous visitors and regular attendees. Plus, connect the data to your Church Management system with Altar Live's custom integrations.

Not sure where to start when it comes to digital engagement? Book a time with an experienced online ministry consultant if you need help defining your online strategy. Altar Live offers everything you need to take your church's online presence to the next level and create a welcoming and engaging virtual community.

📞 Schedule a free consultation with our online Church Engagement Expert who can help you increase engagement over 50%